At Queen Morta School, we are all members of the community — students, educators, and parents alike.

We are partners, committed to creating and maintaining a safe and welcoming learning environment. Our goal is to ensure that each individual’s potential can unfold freely in an atmosphere of mutual respect. We nurture the understanding that all members of the school community have equal rights and are equally important.

Undoubtedly, effective partnership requires clearly defined responsibilities, collaboration, dynamic communication, mutual respect, and a shared vision.

We are global citizens, and through our actions within the school, we aim to contribute to building a better world. In both the educational process and the life of our school community, we are aligned with the #GlobalGoals and place special emphasis on creating a sustainable environment and protecting nature.

We believe that the goals of our community will provide a foundation for effective, pleasant, and respectful communication.

Community Goals:

• To promote a spirit of togetherness and community;
• To strengthen the partnership between school and parents;
• To provide comprehensive support in ensuring high-quality education.

Teachers are the ambassadors of Queen Morta School — the future is entrusted to their hands in the classroom.

We select our teachers with great care. It is important to us that they are professionals in their field, respect every child and family, are able to share ideas and work collaboratively, stay informed about innovations in education, and, of course, aspire to make a positive impact on the world.

We highly value the continuous professional development of our teachers. All educators at Queen Morta School are actively engaged with the latest research and participate in the internal Teachers’ Academy — a series of regular, ongoing training sessions.

Teachers also take part in professional development programs organized both by the school and by visiting experts from Lithuania and abroad. We collaborate with schools in Sweden, Finland, Germany, Denmark, the United Kingdom, Lithuania, and the United States. Our teachers are involved not only in teaching but also in academic and research activities.

The aim of the Child Welfare Team is to ensure a safe, welcoming, and harmonious environment within the school. Research shows that a child’s motivation and academic success are closely linked to how they feel at school.

The Child Welfare Team designs and implements programs that help identify the causes of students’ academic difficulties and create action plans to overcome them. It also coordinates the implementation of prevention and intervention programs within the school and provides guidance to teachers on identifying learning challenges and choosing effective classroom management strategies.

If a child encounters difficulties at school, parents should first discuss them with the class teacher or mentor. If specialist support is needed, the Child Welfare Team is involved.

Members of the Child Welfare Team:

• Head of Learning
• Class teachers / mentors
• Psychologist
• Special education teacher
• Speech therapist

The composition and operating guidelines of the school’s Child Welfare Team are approved annually by the head of the school division.

At Queen Morta School, the Child Welfare Team:

• Ensures learning success:
  • Creates a psychologically and physically safe school environment
  • Investigates low motivation or poor academic performance, especially in cases of school absenteeism, and provides recommendations to parents and teachers
• Provides support by:
  • Addressing student-student and teacher-student relationship issues, offering strategies to improve interactions
  • Analyzing violations of school behavior rules, bullying, harmful habits, violent behavior, and legal issues, and seeking appropriate solutions
  • Reviewing the implementation of any minimal or moderate care measures assigned to a child
  • Providing psychological support to members of the school community
• Collaborates by:
  • Organizing the implementation of prevention and health promotion programs
  • Assessing individual learning needs and offering recommendations to parents, teachers, and school administration on adapting the learning environment, involving specialists, choosing educational programs, and using special teaching tools or technical aids
  • Recommending that parents seek an assessment of special education needs from the municipal pedagogical-psychological service, if needed
  • Providing information to parents and the school community about available educational support both within and outside the school
  • Cooperating with the local community, state and municipal institutions, pedagogical-psychological services (educational support services), and non-governmental organizations
• Guiding Principles:
  • In decisions regarding the child, consideration is given to their age, maturity, psychological and physical characteristics, health condition, learning needs, as well as the interests and expectations of both the child and their parents, and the social environment
  • The child’s best interests always come first
  • Support is provided to every member of the community regardless of ethnicity, race, religion, gender, social status, or other factors
  • All information necessary for resolving the child’s issues is confidential and accessible only to those directly involved in the case.

At Queen Morta School in Vilnius, the Student Parliament represents students’ freedom and right to participate in the democratic governance of the school. It serves to represent and protect students’ rights and interests, make decisions of significance to the school community, and contribute to creating a positive school climate. Through this initiative, we nurture future leaders, encourage civic engagement, promote collective and social responsibility, and help students develop communication and collaboration skills.

Students in both middle and upper school elect the Student Parliament for a one-year term, and middle school students also elect a Student President.

The decisions of the Student Parliament must not conflict with the school’s values or internal rules.

Members of the Student Parliament express their goals and aspirations for the benefit of the school, lead by example, and serve as ambassadors of the school.

Principles of the Student Parliament:

• Collaboration – we work with all members of the school community to grow and learn from one another.
• Accessibility & Openness – we are open to suggestions and ideas, and we support those in need.
• Democracy – everyone has the right to their own opinion.
• Responsibility – we complete assigned tasks on time.
• Equality – all members of the Student Parliament have equal rights, and no member is superior to other students.
• Accountability – we communicate our achievements publicly and report to the responsible person.

he Advisory Board is a collegial consultative body of Queen Morta School, led by the head of the respective school division.

The Advisory Board provides recommendations on matters related to the organization of daily school operations and other issues presented by the school administration.

The Advisory Board does not make decisions regarding:

• the hiring of students, teachers, or administrative staff,
• the organization of their work,
• job descriptions, salaries, or evaluations,
• the school’s financial or administrative matters (including the setting of fees),
• academic content (such as curricula, academic projects, textbook procurement, etc.),
• the establishment, reorganization, or closure of school branches.

The Advisory Board consists of school representatives, parents of students, and/or independent community members (such as sponsors, benefactors, or other individuals who have made notable contributions to the school).

Participation in the Board is voluntary and unpaid.

Queen Morta School is an innovative, creative, socially responsible, transparent, and ethical organization. Committed to upholding high standards, we strive to provide high-quality education services, offer access to global learning for as many children as possible, nurture individuals and global citizens, and employ professionals in their fields. The school is guided by the core values listed above, ensuring professional and quality-driven operations. These values and principles are the foundation of all our actions, decisions, and relationships as we work toward our goals and support the development of the children we educate in partnership with their parents.

This School Code of Ethics applies to everyone who is employed by, has contracts with, or is otherwise formally affiliated with the school. It is based on the Constitution of the Republic of Lithuania, the Labour Code of the Republic of Lithuania, other legal acts, and the school’s internal policies and regulations.

Integrity
The school follows the principles of fair business: we act transparently and reliably, clearly separating public and private interests. We pay taxes on time and with integrity, and we do not tolerate dishonest behavior, legal violations, corruption, bribery, or pursuing financial interests while performing professional duties. Integrity — as one of our core values — is also expected from those around us.

Transparency
Our relationships with employees, clients, partners, and the surrounding environment are based on mutual openness, tolerance, and the fulfillment of commitments. We comply with anti-corruption laws and regulations. We strictly do not offer or accept cash, expensive gifts, or hospitality aimed at influencing decisions or rewarding outcomes. Attention, cooperation, openness, and unity are the best expressions of gratitude—for us and those around us.

Reputation
Operating in a competitive environment, we do not seek advantage through illegal or unethical means. Our relationships with competitors are based on fairness and mutual respect. We value such behavior highly and expect the same from others.

Ethical Behavior
At school and in our broader environment, we behave professionally: we are respectful, polite, follow communication etiquette, and act in ways that uphold the school’s professional reputation. We encourage initiative, open discussion, and collaboration with the wider community, state institutions, and partners.

We believe that by maintaining ethical behavior not only within school premises but also in public spaces—while walking, using public transport, or driving any vehicle—we set a strong example we hope will inspire others.

Environment
In our daily activities, we responsibly conserve natural resources, materials, and energy. We carefully select, purchase, and use products. We ensure proper waste management and encourage the entire community to use energy efficiently and respect the environment. Littering is not tolerated on school grounds or elsewhere. We share and repurpose used items for various activities whenever possible.

We operate according to sustainable business principles, promote good and safe neighborhood relations, remain reliable partners, and actively participate in community life. We support and contribute to local, national, and environmental initiatives, organize clean-up efforts, and encourage others to join us.

Safety and Health
We take preventive measures to ensure the safety and well-being of our community. We regularly update workplace safety procedures in accordance with the latest recommendations, organize training sessions, and make every effort within our capacity to reduce stress and promote both psychological and physical safety.

We encourage and educate about healthy, balanced eating habits and limit sugar intake. On school grounds, we maintain an urban garden where community members grow vegetables, herbs, and fruit.

We support and encourage active lifestyles—for everyone from our youngest students to our leadership team.

Culture of Growth
Community members actively engage with the latest research, share knowledge, experiences, and expertise with one another, and either lead or participate in training, conferences, and academic activities. We encourage and support young community members to take part in competitions, Olympiads, tournaments, and conferences—and we take pride in their accomplishments.

Each member fulfills their responsibilities diligently and is prepared to collaborate and support others.

Personal Privacy and Data Security
We process data while ensuring privacy, security, and confidentiality, using appropriate technical and organizational measures to protect data from unauthorized access, disclosure, accidental loss, alteration, destruction, or any other unlawful processing.

We expect the following from our students:

• Courtesy and respect toward other students, staff, and guests;
• Adherence to rules and agreements, and compliance with instructions both on school grounds and during excursions;
• Responsibility for their own actions.

From adult members of the community, we expect adherence to the following principles in both direct and indirect verbal and written communication:

• To demonstrate goodwill,
• To aim for constructive communication,
• To use a diplomatic and respectful tone,
• To show sensitivity to diverse worldviews.

Being a part of the community comes with the responsibility to behave respectfully, tactfully, and with dignity — and to serve as ambassadors of Queen Morta School. Families are expected to respect the rights and boundaries of other community members.

We expect that every community member’s behavior reflects their loyalty to the school’s ideals, traditions, values, and rules, and demonstrates a responsible attitude toward moral and ethical principles such as honor, respect for personal and intellectual property, and tact.

We do not tolerate behavior that contradicts school and community order or discipline, discredits the school, is illegal, or is generally deemed unacceptable. In such cases, the administration reserves the right to unilaterally review the situation and impose appropriate disciplinary measures.

The principle of academic integrity (academic ethics) forms the foundation of Queen Morta School’s educational philosophy across all divisions: primary, middle, and upper school.

We strive to build a strong culture of academic integrity, where all members of the school community—including staff, students, and parents—view academic honesty as a strict ethical and behavioral standard, and respond with integrity when this standard is challenged or violated.

At school, we nurture principled students who adhere to moral standards, act ethically, honestly, and fairly, respect the dignity of others, intellectual property, and the opinions of peers or the community, and take responsibility for their actions and their consequences.

We teach all students about academic integrity by providing age-appropriate information and by fostering attitudes and practices that support it.

Consequences of Academic Dishonesty

• Violation of academic ethics is any action or attempt that breaches the principle of academic integrity and may give a student an unfair academic advantage or cause harm to another member of the school community.
• We uphold a zero-tolerance policy toward academic dishonesty. Any student, teacher, or staff member who encounters it is required to take action in accordance with internal school policy.
• In investigating cases of academic dishonesty and determining appropriate consequences for the student, we follow principles of equity, consistency, proportionality, and fairness, while also considering the student’s age.
• The first academic ethics violation is treated as a learning opportunity—a chance for the student to reflect on their mistake, strengthen their understanding, and build motivation to uphold academic integrity. Repeated violations result in more serious consequences, and parents are informed.

Examples of Academic Dishonesty:

• Directly copying another student’s answers;
• Unauthorized cheating, copying, or use of electronic devices during tests;
• Claiming credit for another student’s work or achievements;
• Copying answers from a sample test provided by the teacher;
• Plagiarism;
• Cheating during group work by failing to contribute and letting others down.

Bullying and/or harassment are defined as repeated actions that hurt, upset, disturb, intimidate, isolate, or harm others.

Direct Bullying and/or Harassment:

• Verbal bullying – name-calling, gossiping, and/or insulting, mocking, or threatening remarks directed at another child.
• Cyberbullying – taking over and using someone else’s social media or email account, harassing or gossiping via email, messaging apps, blogs, or any other online platform.
• Religious bullying – demeaning or mocking someone’s religion, or pressuring others not to express their religious beliefs.
• Racist bullying – offensive remarks or discrimination based on someone’s nationality, race, culture, skin color, or native language.
• Bullying based on intelligence – insulting comments about someone’s intellectual or learning abilities.
• Bullying based on gender or sexual orientation – offensive remarks or discrimination based on a person’s gender or sexual orientation.

Indirect Bullying and/or Harassment:

• Physical violence – hitting, kicking, pushing, spitting, or any other form of aggressive physical behavior.
• Devaluation of personal (physical or digital) property – stealing, damaging, or misusing another person’s belongings. This includes accessing a classmate’s personal items or locker without permission.
• Exclusion – intentionally excluding a child from a group, discussion, or team.
• Graphic vandalism – defacing someone’s belongings, projects, or photographs.
• Sexual harassment – offensive gestures toward someone’s body, unwanted touching or physical closeness, or discrimination based on sexual orientation.
• To ensure the safety of both children and adults, the school applies prevention and intervention strategies to encourage empathy and respect, and to establish clear protocols for responding to bullying and harassment.

If there is reason to believe that a child is experiencing abuse (e.g., the child talks about harmful behavior, inappropriate conduct by parents or others is observed, the child’s behavior raises concern or suspicion of abuse, or there are physical or clinical signs of harm), teachers are required to report their observations to the school principal, who will make further decisions.

To reduce the likelihood of bullying and harassment, we implement age- and level-appropriate prevention strategies focused on fostering an ethos of attentiveness and empathy.

In response to bullying or harassment, we act quickly yet compassionately—considering the well-being of both the victim and the perpetrator, who may themselves have once been a victim of bullying or harassment.

At Queen Morta School, attending lessons is mandatory. Research shows that missing even just 10% of classes has a clear negative impact on a child’s academic performance—regardless of whether the absence is excused (e.g., due to illness) or not.

Tardiness and leaving school early also directly correlate with academic outcomes. When lessons begin, students must be prepared and have all the materials required for that class.

If a child arrives late or leaves school early, teachers will mark this in the TAMO system using the letters “p” (for tardiness) or “n” (for early departure).

We kindly ask families to schedule extracurricular activities after school hours and to plan holidays or family trips during the official school break periods.

If the absence is excused (due to illness, accident, or loss), the teacher will send assignments to the student and organize a few before- or after-school meetings to help them catch up on missed material. In such cases, parental cooperation is expected—to ensure that assignments are completed at home and that the student attends any scheduled meetings at the time designated by the teacher.

If the absence is unexcused (e.g., due to vacation, extracurricular activities, travel, or tardiness), it becomes the parents’ responsibility to ensure the student completes all missed assignments and learns the necessary material. In these cases, parents are required to sign a document affirming their commitment to ensuring their child completes all work covered during their absence.

The teacher may also decide that the student should stay after school to finish any incomplete assignments. This is considered part of the educational process, and we ask for parents’ cooperation in ensuring that the student remains at school, even if it interferes with other extracurricular plans.

The school’s disciplinary system is based on positive expectations and repetition. Its two main goals are to ensure positive social interaction and to develop strong communication skills. We promote kindness and attentiveness among students and expect such behavior throughout the entire school environment.

In primary school, during the formative years of personality development, teachers actively work with students to help them resolve conflicts constructively and encourage the use and development of positive communication skills. Any form of physical punishment is strictly prohibited and unacceptable.

Rules and compliance are essential to nurturing respectful, civic-minded, and responsible individuals. Therefore, violations of school rules are taken seriously, and appropriate consequences are applied for inappropriate behavior.

Initially, when a student behaves inappropriately, the teacher addresses the behavior using a discipline strategy appropriate for the child’s developmental stage. The student and teacher work together to discuss how to correct the behavior or resolve the issue. If necessary, the teacher contacts the student’s parents.

For more serious infractions, or when an issue cannot be resolved at the classroom level, the teacher must refer the case to the Child Welfare Team.

Repeated offenses or serious misconduct may result in disciplinary actions in accordance with legal regulations—including potential expulsion from the school.

Safety is one of the top priorities at Queen Morta School. Every member of the school community must make every effort to ensure that every child feels safe.

During the entire learning process, the school premises remain locked, and unauthorized individuals are not allowed on school grounds. Parents, guardians, or other close family members may only enter the school premises during school hours if they have made prior arrangements with a staff member.

After lessons, children may become energetic and playful. Please remind them of appropriate behavior and help manage running, jumping, shouting, or roughhousing in hallways, as such behavior is inappropriate and potentially unsafe, and may disturb other students. If you witness inappropriate behavior in the hallway or other shared spaces, please intervene by reminding the children of the rules for safe conduct.

Additionally, please note that once the school day or after-school program ends, parents become responsible for their child.

Parents are also responsible for their child’s behavior during school assemblies, celebrations, and events—whenever both parents and teachers are present. If a teacher or administrator observes disrespectful or unsafe behavior while the parent is in charge, they have the right to remind the parent of the rules and require that they be followed.

We kindly remind you that when traveling to and from school, students must wear reflective gear and follow traffic safety rules (e.g., crossing the street only at designated crosswalks, walking on the correct side of the road, etc.).

Parents dropping off or picking up their children must adhere to the KISS AND DRIVE policy and all other designated traffic rules—driving slowly and stopping only in marked areas.

In the event of a government-declared quarantine or increased incidence of contagious illnesses, the school may require students to wear medical masks to help prevent the spread of infection.

Students at Queen Morta School are not permitted to use mobile phones on school premises for non-educational purposes.

Middle school students may use their phones in class only as an educational tool and only with the teacher’s permission.

Upon arriving at school, students must store their mobile devices in backpacks, lockers, or designated phone boxes in the classroom, with the sound and vibration turned off.
If a student needs to contact their parents/guardians during lesson time, the teacher or school administrator will make the call on their behalf.

After lessons or during breaks, middle school students are allowed to call their parents/guardians.

If a student is found using a phone without permission, any school staff member may confiscate the device and hand it over to the school administrator. In Kaunas, KMM staff pass the phone to the teacher or mentor. The student may retrieve the phone after the school day ends.

If the situation repeats, the school administrator will inform the student’s parents/guardians in writing. The phone will then only be returned to the student’s parents/guardians after an agreement is reached on long-term measures to help the student follow school rules.

In Vilnius, middle school students may also retrieve the phone themselves after school, but if the issue occurs a third time, the mentor will notify the student and their parents/guardians in writing, outlining the student’s misconduct and the resulting consequences. In such cases, the student will be required to leave their phone with the mentor for one week (5 school days) during school hours (08:30–15:30).

If you are unsure of your child’s ability to take responsibility for their phone’s security, we kindly ask that you do not provide them with a phone.

At Queen Morta School, there are no designated computer labs. The use of computers and other technologies is not treated as a separate subject, but is fully integrated into the entire educational program across all subjects.

From Grade 2 onward, students use personal computers during specific lessons. Students use their own devices because:

They are more comfortable and proficient with them, allowing full focus on the learning process;
They can plan their time and tasks in one digital space;
Personal devices encourage learning beyond the classroom and after school hours;
The use of personal computers develops skills that will be useful in the future;
Lessons allow access to a wide range of informational resources;
It supports personalized learning, enabling students to progress at their own pace;
Personal devices promote follow-through on assignments;
It fosters a stronger sense of responsibility—students are accountable for keeping their devices functional.
When using IT equipment at school (whether personal or school-owned), students must follow the school’s equipment usage rules. These rules are designed to protect both students and devices. Students and their parents/guardians are responsible for any damage caused and must cover repair or servicing costs.

Students may use IT equipment, internet access, and launch approved programs only during lessons and only for class-related tasks or teacher-assigned activities. Personal use of these devices without teacher permission is strictly prohibited.

Students are not allowed to:

Alter computer, operating system, or network configurations without permission;
Launch programs not included in the list of approved applications;
Perform any unauthorized actions involving IT systems.
Students may access the internet via the school’s secure wireless network but must comply with all applicable rules. It is forbidden to engage in illegal activities or browse websites containing illegal content—whether using personal or school-owned devices, during class, extracurricular activities, or while representing the school either directly or indirectly.

We emphasize that the school cannot and does not aim to control each student’s every individual action. If a student fails to follow the school’s rules, their parents will be informed.

Students are also responsible for ensuring that their personal computers, digital devices, storage drives, USB sticks, or any other equipment they bring to school do not contain viruses, prohibited, or inappropriate files.

IT equipment may not be used for online gaming, online shopping, file sharing, or watching videos.

We also ask adult members of the community to refrain from using phones, computers, tablets, or other devices during community meetings, assemblies, school celebrations, events, and informal activities. By following this rule, we collectively participate in school life and set an example of healthy, focused, and respectful behavior for the children.

At Queen Morta School, there is a tradition that on the very First Day of School, children bring not flowers, but books, which enrich the school library and accompany the students for many school years.

We deeply appreciate parents’ willingness to express gratitude to teachers. The best way to thank teachers is through parents’ attention, a smile, a kind word, and recognition of their sincere and diligent work. Therefore, parents may gift a book to the entire class – a dedication written inside will bring joy to the teachers. As a token of appreciation, parents may also organize a class trip. Both teachers and children will cherish the memories – after all, no material gift can replace time spent together, shared experiences, and meaningful moments.

When wishing to thank teachers personally, parents must by no means give cash or expensive gifts, as this goes against Queen Morta School’s philosophy and values. Teachers cannot accept such gifts – personal gifts may only be symbolic.

Electronic Register – TAMO
All parents are required to register and create a personal profile on the TAMO electronic information system. At the beginning of the school year, each child’s parents receive a unique identification key by email. Through the TAMO system, parents can view their child’s class attendance, individual notes, grades, lesson topics, objectives, and assignments.
Please note that the school is not responsible for any advertisements displayed within the TAMO platform.

Students from Grade 3 and above have their own individual TAMO login credentials.

Friday Letter
Every Friday during the school year, an informational letter is sent to the parents of each class. It includes an overview of the week at school and important updates related to the class and the broader school community. It is essential that these letters are read carefully.

Urgent Information
In urgent situations, the school administration will contact parents via email.

Individual Meetings
Twice per year, parents are invited to individual meetings to discuss their child’s academic progress and general competencies. The school may also invite families for individual discussions regarding non-routine matters when necessary.

Group Meetings and Events
Regularly scheduled meetings (such as information evenings or assemblies) and events are listed in the annual school calendar, published at the beginning of the school year. Calendars are available for:

• Vilnius Primary School
• Vilnius Middle School
• Vilnius High School (Gymnasium)
• Kaunas Primary School
• Kaunas Middle School
• Kaunas High School (Gymnasium)
• Information about informal gatherings (e.g., parent meetings, coffee sessions) is shared in the Friday Letter.

Open House Days
Before the start of the academic year, the school hosts Open House Days. These are intended to help families get acquainted with the class teacher/mentor, classroom environment, and new surroundings. During these visits, parents and children may tour the school independently and bring necessary supplies, so that everything is ready for the first day of school.

Please note that Open House Days are not intended for individual meetings with staff. One-on-one discussions with teachers must be arranged in advance.

Social Media and Website
Updates about school activities, events, achievements, community life, participation in projects, and more are regularly shared on the school’s Instagram, Facebook, and official website.

We encourage parents to follow the school’s profiles to stay informed and up-to-date on current news.

If you have any questions, the primary and preferred method of communication with the school is email. Teachers respond to parent emails within 24 hours (if the message is sent on Friday evening, the response will be provided on Monday). Please note that teachers do not check their emails during lessons, when they are directly engaged with students.

The school administration responds to emails the same business day (or the next working day if the email was sent at the end of the day or after working hours).

If the matter is urgent or requires direct conversation, communication should be done via phone. To reach a teacher, please call the school administration or use the phone number provided by the teacher in previous emails, and do so only during working hours, or send a text message. The teacher will respond as soon as they are able.

We kindly ask you to respect the teacher’s personal time and make every effort to call only during working hours. Teachers are not permitted to take calls during lessons, as they are directly working with students.

The school administration can be contacted during office hours at the phone numbers listed on the school’s contact page.

If needed, we encourage you to arrange individual meetings with teachers. Please schedule these in advance via email. Depending on the topic, the teacher may invite additional staff or a school administrator to join the conversation.

Please do not delay teachers in the mornings — this time is reserved for their lesson preparation. The only exception is if a meeting has been pre-arranged.

Meetings with school administrators must also be scheduled in advance by email or phone.

We fully encourage the community to remain open to discussion. If you have any concerns, address them directly with teachers or school administration.
Closed parent groups that discuss school matters often limit access to accurate and timely responses, hinder the school’s ability to respond effectively, and may foster misinformation or division within the community. We invite you to address concerns promptly and constructively with teachers and/or administrators.

Parents are always welcome to actively contribute to the school’s daily activities and event planning. However, certain areas remain the sole responsibility of the school, including teacher employment, educational content, and tuition fees.

We are thankful to the parents who write to us with suggestions, volunteer their time, and continuously help us grow. Strong collaboration is incredibly important, and we aim to involve as many parents as possible in these conversations.

We conduct surveys once per academic year. We hope – and kindly ask – for your active participation. Your opinion matters to us, and together, we are building an even better school for our children.

To ensure we can contact parents quickly in case of an emergency, we must maintain an up-to-date database of parent phone numbers and addresses.

If your contact information changes during the school year, please notify the school administrator without delay.

All addresses and phone numbers provided to the school are stored securely and used in accordance with legal regulations.

• School access: Weekdays from 7:30 AM to 6:00 PM
• Administrative office hours: Weekdays from 8:00 AM to 5:00 PM; in Kaunas – from 7:30 AM to 4:30 PM
• Primary school teacher hours: Weekdays from 8:00 AM to 4:00 PM; in Kaunas – from 7:30 AM to 3:30 PM
• Middle school and high school teacher hours: Weekdays from 8:00 AM to 4:00 PM; in Kaunas – from 7:30 AM to 3:30 PM
• Lesson times in primary school: 8:15 AM to 2:45 PM
• Lesson times in middle and high school: 8:30 AM to 3:30 PM; for IB (International Baccalaureate) students, lessons may end at 4:25 PM

On days before public holidays, school and administrative working hours are shortened by one hour.

In the mornings, students are greeted by school representatives at the school entrance.

For parents (or other accompanying adults) arriving by car, we kindly ask you to follow the school’s designated traffic procedures and use the KISS & DRIVE zone:

Drop off your child at the marked KISS & DRIVE location or the agreed-upon drop-off point. (Note: In Kaunas KMM, there are no marked areas; a visual guide on how to enter and exit the school area is sent at the beginning of the school year.)

The car comes to a brief stop (without violating traffic rules), the parent kisses the child goodbye, and the child exits the car (parents do not get out).

The child must always exit the vehicle on the side facing the school gate—never on the street side!

The parent then drives away, and the child walks to the waiting school representative or enters the school.
If your child has difficulty separating in the morning, or if you’re carrying a large number of items, please park in a designated area recommended by the school, walk your child to the entrance, and hand them over safely to a teacher.

If your child arrives by a chartered school bus, they may only exit the bus with the escort’s permission and must walk along the sidewalk to the waiting school representative or enter the school independently.

Students at Queen Morta School are capable of finding their classroom on their own and removing outerwear in the cloakroom. Therefore, parents say goodbye at the school gates and do not enter the school building.

Please be respectful members of the school community by parking only in permitted areas and driving at a safe speed. Together, we create a safe environment and set a good example for our children.

If a child is picked up after classes by a parent, the parent may collect the child at the designated time either from the KISS & DRIVE zone or by waiting at the school gates.
Students are capable of gathering their belongings, putting on their outerwear, and, accompanied by their class teacher, going outside to wait for their parents in the schoolyard.

Primary school students may only be released from school to their parents or to a person listed in the designated appendix of the school agreement.
A phone call is not considered sufficient authorization to release a child to someone not listed in the agreement appendix.

If parents have indicated in the agreement that their child is allowed to leave school independently, the student may leave the school premises on their own after lessons using their personal ID card (applies only in the Vilnius division).

If the child is leaving school by chartered school bus, they must wait at the designated location at the agreed time and may only board the bus when accompanied by the assigned supervisor (Vilnius division only).

We understand that sometimes unexpected circumstances may cause delays. If a child has not been picked up within ten minutes of the scheduled time, a school representative will attempt to contact the designated adult.

At 3:00 PM, all students are directed either to their chosen extracurricular activities or to the paid after-school program, which runs until 6:00 PM (until 5:00 PM on days before public holidays).

Once a child has left school premises, responsibility for their safety passes to the parents.

Each year, class groups may be reorganized, and the school informs families in advance if such changes occur.

In the primary school, each class is assigned a homeroom teacher. In addition, each group is supported by junior teachers, who fulfill the responsibilities of the homeroom teacher in the event of illness or absence, and also assist in differentiating the educational process. These junior teachers also help plan learning activities, assist during lessons, accompany students on trips, and lead small group activities.

In primary school, alongside homeroom teachers, subject-specific teachers work in areas such as mathematics (in the Vilnius branch), physical education, foreign languages (Spanish, French), art, music, religion, and dance.

In middle school and high school (gymnasium), subject teachers lead lessons across the full academic curriculum.

The primary school has age-specific and foreign language departments whose purpose is to strengthen collaboration and communication among teachers, support professional development, integrate subjects, and promote consistency in teaching.

At Queen Morta Middle School and High School, departments include STEM (science, mathematics, information technology), foreign languages, social sciences, Lithuanian language, and arts. These departments focus on strengthening teacher collaboration, professional growth, subject integration, and overall educational consistency.

Within these departments, teachers:

• Co-plan and organize integrated lessons
• Discuss task differentiation strategies
• Prepare teaching materials
• Share professional knowledge and best practices
• Support new teachers
• Organize student and teacher participation in competitions, Olympiads, and conferences
• Provide consultations and collaborate to ensure individual student progress
• In middle and high school, each class is assigned a class mentor, who oversees the overall well-being of students and serves as a liaison between students, teachers, and parents to ensure that the student receives timely and appropriate support.

At the beginning of the school year, the class mentor helps students:

• Set personal growth goals,
• Plan steps to achieve them, and
• Reflect on their progress.

The mentor also collaborates closely with parents/guardians by:

• Monitoring and discussing student progress at least after each semester, or more frequently if needed
• Assisting with challenges related to personal development or behavior
• Coordinating the implementation of intervention measures

Additionally, the class mentor:

• Oversees and manages student volunteer work and project activities
• Implements mandatory preventive education programs
• Conducts personal growth lessons, tailored to students’ age-specific needs (e.g., life skills education)
• Guides the adaptation program for new students in the class.

If the Lithuanian government or local authorities declare a special situation or legal regime (e.g., epidemic, emergency situation, quarantine, state of emergency, etc.) that impacts or may impact the functioning of educational institutions, the school reserves the right to unilaterally decide to organize the learning process remotely in a virtual environment.

All matters related to distance learning are communicated to parents through Friday Letters or other relevant communication channels.

During remote learning:

• After-school programs, meals, and non-formal education activities are not provided.

At least once a month, middle school and high school students participate in learning via the Virtual Education Environment (VEE) under normal circumstances. This approach ensures diversity in learning methods and environments, encourages students to study independently, face challenges, manage their schedules, and take responsibility for their own learning and academic success.

A student may also temporarily learn remotely based on mutual agreement between the parents and the school.

A child may be eligible for remote learning if:

• They are undergoing long-term rehabilitation;
• They are ill for more than 5 days but are able to continue learning;
• The family is abroad on a long-term work assignment.
• The final decision regarding a student’s temporary remote learning is made after a conversation with the school principal. If approved, an additional agreement is signed and added to the student’s existing education contract.

In the 2024/2025 academic year, starting September 3, Queen Morta School will continue offering the Lithuanian language instruction model (UVE) for both primary and middle school students.

Primary School

Within the lituanistinis model, students receive instruction in Lithuanian language and world studies. The weekly program includes 7 lessons:

• 6 Lithuanian language lessons
• 1 world studies lesson
• Out of these, 4 lessons are synchronous (live online sessions) held twice a week for 90 minutes each.
• One session takes place on a weekday evening, and the other is held on Saturday morning. The remaining lessons are asynchronous, meaning students complete them independently.

Middle School (Grades 5–8)

In 2024/2025, the program includes students in Grades 5–8. Subjects taught:

• Lithuanian language
• Lithuanian history
• Starting from Grade 6: an integrated course in Lithuanian history and geography
• Each week, students have:
  • 2 synchronous lessons (90 minutes each)
  • 3 asynchronous lessons, completed at a time convenient to the student via the Microsoft Office platform

Before signing the agreement for the lituanistinis model, if needed, the student’s Lithuanian language proficiency will be assessed.

At Queen Morta School, we follow a structured schedule.

In both primary and middle school, the duration of lessons is determined by the teachers, who observe the children’s rhythm throughout the day and decide individually how much time to dedicate to each specific topic.

Not following the traditional 45-minute lesson format does not mean that students are missing out on breaks or failing to meet curriculum requirements. On the contrary, teachers deliver the curriculum optimally, adapting to the natural rhythm of the students—allowing rest when needed and focusing on productivity during learning.

At Queen Morta School, students begin intensive English language learning in small groups from pre-primary class, practicing every day.

Starting from Grade 11, all academic subjects are taught in English.

Parents and other members of the school community are expected to communicate with English teachers in English, both in writing and in conversation.

In primary school, from Grade 3, students begin learning a second foreign language—either Spanish or French, with lessons held twice a week.

In middle school, beginning in Grade 5, the second foreign language is taught more intensively, with lessons taking place four times a week.

All students who began studying a third foreign language (either German or Russian) before the 2022/2023 academic year continue learning both their second and third foreign languages at the same intensity as when they started—two lessons per week.

In primary school, students are not assigned traditional homework (with the exception of foreign languages), as we believe that children should fully engage with the curriculum during school hours.

At this stage, children are learning how to learn, so we strive to create the most supportive environment for this process.

It is important for children to practice foreign languages as much as possible, so weekly foreign language assignments are given even in primary school to reinforce what has been learned in class. In pre-primary and Grade 1, parental involvement is especially important. Over time, the child gradually takes on more responsibility for their own learning.

The nature and amount of homework is always aligned with the child’s developmental stage.

Primary school students must read at home for at least 20 minutes every day. Parents are responsible for ensuring this reading takes place. We encourage families to talk with their children about what is happening in class, expand their learning through theme-based books, and engage in discussion and reflection together.

Middle school and high school students are assigned regular homework and are also required to read independently for at least 30 minutes each day.

Homework assignments for these students are provided via the electronic register (e-diary).

If a student misses school, they must complete all in-class assignments at home.

For primary school students, parents must contact both homeroom and subject teachers for the missed tasks.

Middle and high school students are expected to reach out to teachers independently.

The student – not the parent – is responsible for completing homework.

The earlier we allow children to understand this and support them in taking ownership, the more likely they are to grow up with a strong sense of responsibility.

Children must learn to study independently and take accountability for their own progress in school. While they can ask parents or classmates for help or clarification, the responsibility for completing the homework remains theirs.

In primary school, beginning as early as pre-primary class (second semester), children are taught to set personal goals by identifying:

• Their starting point
• The tools and strategies they will use
• The criteria by which they will know the goal has been achieved

This process helps children learn to think independently and self-assess.

Students bring their individual goal forms to progress meetings (individual meetings with the teacher and parents) to present and reflect on their development.

In middle school and high school, during the first weeks of September, students set their annual personal growth goals during personal development lessons by filling out a goal-setting form.

Throughout the year, students have meetings with their mentor to discuss:

• Their progress toward their goals
• How they are performing both academically and personally, inside and outside of school.

Assessment provides students with feedback on how successfully they are achieving their set goals. Our aim is for every child to keep learning and continually raise their own ambitions.

In Primary School, we use the following assessment types:

• Diagnostic Tests:
  Conducted twice a year, these tests assess a student’s position relative to the year-end expectations. They help evaluate students’ knowledge levels and differentiate instruction accordingly.
  Tests are kept by the teacher and not given to students or parents. Results (as percentages) are recorded in the TAMO system.
• Formative Assessment:
  Frequent and varied evaluations during or after lessons to guide the next teaching steps and provide meaningful feedback.
  It aims to deepen understanding, identify misconceptions, and promote learning.
• Formative Weekly Tests:
  Small weekly checks in Lithuanian, mathematics, and science, without showing percentages to students.
  Results are used internally by teachers to invite students to the Science Club (Mokslo būrelis) for additional support.
  Pre-primary students start these in December; Grades 1–4 from mid-September.
  Summative Assessment:
  Tests or contextual tasks summarizing skill levels.
  Results (percentages) are recorded in TAMO.
• End-of-Year Tests:
  Grade 4 students take national standardized tests (NMPP).
  Pre-primary students take internal math, world studies, spelling, and reading assessments.
  Grades 1–4 students complete end-of-year internal assessments in Lithuanian, English, math, and world studies, unless replaced by national tests.
• Progress Reports:
  Written twice a year (January and June) by class and subject teachers.
  Sent by email, the report includes a skills table and a progress comment.
• Grade 4 Year Project:
  Students research a chosen topic throughout the year.
• Weekly Assignment Folder:
  Students submit all weekly tasks for teacher feedback.
  Completing assignments on time is essential; extra help is available during Science Club sessions.

In Middle School and High School, we aim through assessment to:

• Help students learn and mature as individuals
• Reflect on student progress
• Assess the effectiveness of teaching
• Support evidence-based decision making

We use the following assessment types:

• Diagnostic Assessment (Pre-Assessment):
  Students complete diagnostic tests in all subjects (except PE, arts, ethics, philosophy, ICT) three times a year (beginning, middle, and end of the year).
  In middle school, the first and second diagnostics are not graded; the third becomes the final year test and is graded.
  In high school, diagnostics are not graded.
• Formative Assessment:
  Regular evaluations during or after lessons to guide learning steps.
  Not graded.
• Interim Assessments:
  1–3 practice tests before the final summative test on a topic.
  Graded and recorded in TAMO.
• Summative Assessment:
  Tests or contextual tasks measuring students’ achievement of learning goals.
  Graded.
• High School Session Exams:
  Grades 9, 10, and IB1 students take sessional exams at the end of the academic year.
• National and International Tests/Exams:
  National Student Achievement Tests (NMPP) for Grade 8
  Basic Education Achievement Tests (PUPP) for Grade 10
  Cambridge Progression Tests (Grades 5 and 8)
  International Baccalaureate Final Exams (Grade 12)

Assessment data (grades, comments, notes, praises) are recorded in the TAMO electronic diary. Diagnostic test data is stored separately in internal Excel sheets.

• Progress Reports:
  Written twice a year (January and June) by subject teachers and mentors.
  Sent by email, they include:
  • A skills table assessing all learning objectives
  • A comment on student progress
  • An ATL (Approaches to Learning) evaluation

These reports invite discussions about the student’s academic growth, competencies, and any challenges faced.

We believe that every child is capable of learning, making progress, and striving for high achievement.

When students encounter learning difficulties, increased attention and support are essential.

In primary school, a student facing learning challenges is required to attend the Science Club (Mokslo būrelis) for additional support.

In middle school and high school, the student must coordinate a time with the subject teacher for consultations and additional assignments.

The Yearly Project is a long-term individual and independent project for students in Grade 4 and Grade 8, focusing on a research or creative topic chosen by the student based on their interests.
The selected topic must be connected to a global context and must integrate at least three academic subjects.
The project must be completed outside of regular lesson hours.

Project-based learning is one of the most effective methods for developing students’ intellectual capacities. The final project outcome demonstrates the student’s understanding, skills, and values acquired during four years of study—first in primary, then in middle school.

Project activities provide holistic development by encouraging:

• Curiosity
• Engagement and initiative
• Communication and collaboration
• Responsibility
• Analytical thinking
• Creativity
• Independence
• Planning skills
• Leadership abilities

Each student is assigned a Yearly Project Mentor (in primary school) or a Supervisor (in middle school), who guides and supports them throughout the preparation and exploration of their chosen topic.

Every project requires an external reviewer, who provides an informal written evaluation of the student’s work or theme.

• Grade 4 students present their Yearly Project at a special end-of-year event.
• Grade 8 students present their projects to a review panel, which includes members of the school administration, teachers, and older students or other representatives.

In Grade 8:

• The final project is graded, and
• Interim milestones are assessed with pass/fail marks recorded in the TAMO electronic diary.
• The final grade is recorded in the Student Achievement Certificate.

Both Grade 4 and Grade 8 students must complete and defend their Yearly Project to receive their Achievement Certificate.

If you would like to consult with teachers after school, please arrange a meeting in advance via email.
Teachers can schedule individual meetings during their working hours, provided there are no meetings, planning sessions, or training at that time.

After lessons, each teacher has designated time for planning, individual meetings with parents, team meetings, and collaboration with the Child Welfare Team, among other responsibilities.
We kindly ask you to respect the teacher’s time and always schedule meetings in advance.

We emphasize that teachers are happy to meet and fully understand the importance of school-family collaboration.
If it is difficult for you to come during regular working hours, most teachers will gladly accommodate a later meeting if possible — however, they are not obligated to do so.
Late meetings can only happen if the teacher willingly agrees.

During school hours, parents may come to school only if the meeting has been pre-arranged with the teacher or school representative, or in the event of an unexpected and urgent situation (such as illness or an accident).

While parent involvement in the educational process is encouraged, it must always be coordinated in advance with the teacher.

We actively promote family engagement in classroom activities:

• Parents are welcome to initiate projects and
• Collaborate with teachers to implement them. Teachers work closely with parents to ensure that their involvement benefits all students, considering each child’s individual developmental needs.

If you wish to contribute to classroom or school activities, please speak with the teacher — they will suggest many possible ways you can get involved.

Please note:

• In September, we limit parent involvement in school activities because it is a critical time for students to learn school rules and routines. This is essential for ensuring a successful school year.

Afterschool clubs play a key role in helping children develop healthily, grow as individuals, and enhance their social and other skills. These activities often focus on collaboration rather than competition, encouraging children to communicate, compromise, and listen to others.

Participation in afterschool activities can also lead to better academic performance, especially when the child engages in a variety of activities — not just sports (like basketball, football, karate, swimming, etc.) or only academic-related clubs (such as foreign languages, IT clubs), but a combination of different types of activities.

When selecting activities, we recommend focusing on your child’s strengths rather than weaknesses. This way, afterschool activities will be enjoyable and relaxing, rather than a burden.

At Queen Morta School, we offer a wide variety of clubs. Depending on the child’s (or family’s) needs, students can choose from:

• Sports clubs
• Arts clubs
• Practical skill clubs
• IT management clubs
• Clubs developing motor skills

Every year, at the start of the school year, students can choose their clubs at the Club Fair, where club leaders present their activities and create preliminary student lists.

Club fees and payment procedures are set by the club leaders themselves.
Invoices are also issued by the club leaders, and payments must be made directly via bank transfer to the leader.

• To notify about a child’s absence from a club, parents must inform the club leader (by email or phone).
• If the club leader cannot run a session due to illness, they must inform parents by 7:00 AM via email.
• If a club is canceled for any other reason, parents must be informed at least one week in advance.

Clubs are held from 3:00 PM to 6:00 PM according to a pre-published schedule.

The after-school group program focuses on developing key competencies such as creativity, communication, collaboration, and problem-solving.

It also nurtures important personal traits like curiosity, initiative, adaptability, empathy, and tolerance.

Children strengthen their competencies through various optional experiential activities, including:

• Board games
• Team games (like dodgeball, football, basketball)
• Educational/creative games (drawing, making decorations, origami)
• Strategy games
• And more

The after-school group operates throughout the entire school year, every weekday from 3:00 PM to 6:00 PM (until 5:00 PM on pre-holiday working days), excluding school holidays.

Children are divided into groups of approximately 15 students per after-school assistant, depending on how many attend. The responsible staff member records attendance daily.

The fee for the after-school group is included in the education invoice issued at the end of each month.

For middle school and high school students, after lessons finish at 3:30 PM, they are allowed to study independently on school premises until 5:00 PM, provided that their behavior fully complies with all the school rules outlined in this Community Book and the approved after-school activity regulations.

After the end of the school year, the school organizes summer day camps, where — in line with the school’s philosophy — various activities help students strengthen competencies, uphold values, and gain new knowledge and skills.

The camps are open to everyone — not only Queen Morta School students.

Each camp session lasts for five days, with activities running daily from 8:30 AM to 5:00 PM.

The camp themes, programs, and registration details are usually announced in April.
Registration is confirmed once parents (or guardians) sign a service agreement and the issued invoice is paid.

All students attending the school can either purchase meals in the school cafeteria (grades 3–12 in the Vilnius branch) or pre-order meals (pre-primary and grades 1–2 in Vilnius, all grades in Kaunas).
The school selects a food provider at its discretion, ensuring that warm meals are delivered and that they are high-quality, meet legal requirements, and follow recommended child nutrition guidelines.

Educational institutions providing meals to children in Lithuania must have the proper license — Queen Morta School meets all legal requirements and holds the necessary permits.

The State Food and Veterinary Service regulates school menus in Lithuania, so the school’s flexibility is limited in this regard.
We always strive to consider feedback from students, parents, and teachers, but not all desired changes can be implemented.

For students with allergies or special dietary needs, an individual menu can be arranged, but this must be agreed upon in advance.
Note: Different pricing may apply for special menus.

The school participates in the Fruit and Vegetable as well as Milk Consumption Promotion Programs for primary school students.

If your child is unable to eat school meals due to allergies or other reasons, they may bring food from home.
Since we cannot refrigerate or oven-heat food, we ask that students bring non-perishable food or items that can be eaten without heating or heated in a microwave.
Middle and high school students are responsible for heating their own food.

We encourage healthy eating habits and ask that snacks meet healthy nutrition standards — we recommend fruits, vegetables, whole grains, dried fruits, and other nutritious foods.

The following items are not allowed at school:

• Chocolate
• Chocolate-covered curd snacks
• Nuts (due to student allergies)
• Energy drinks
• Sweetened beverages
• Chips

If a child brings any of these items, they will be sent back home.

From April 1st to October 1st, it is prohibited to bring milk or other perishable food products.

Throughout the entire learning process in middle and high school, students use IT tools, so older students are required to have personal laptops.

In primary school, starting from grade 2, students must bring their own laptop and mouse.

Recommended laptop specifications:

• Screen size: from 14.1 inches
• Processor: newer generation, 2GHz
• RAM: 8 GB recommended
• Storage: SSD only, minimum 128 GB
• Operating system: Windows 10 or macOS
• Office suite installed
• Built-in camera and microphone
• Earphones

Used laptops are acceptable, but tablets are not, as students will be developing keyboard and mouse skills.

Important requirement:

• Students must not have administrator rights or know the administrator password on their device.
• No unauthorized programs should be installed on the computer.

For Physical Education and Dance classes, students must have:

• Two pairs of sports shoes – one for outdoor use, one for indoor gym use
• Appropriate clothing: short-sleeved t-shirt, sports pants, sports shorts, and a sports sweatshirt

A detailed list of required personal supplies is sent to parents via email individually by the school.

Wearing a school uniform is mandatory every day. During celebrations and when representing the school at events, a full uniform set is required. On regular days, some uniform pieces may be substituted, as described below.

Primary School Uniform Includes:

• Striped polo shirt with the school logo (short or long sleeves)
• Blue sweater with the school logo
• Blue skirt or blue trousers

On regular school days, primary school students may wear plain white or dark blue polo shirts with the school logo (short or long sleeves) instead of the striped polo.

Middle School and Gymnasium Uniform Includes:

• White shirt with the school logo (short or long sleeves)
• Blue blazer with the school logo
• Light brown, dark blue, or black skirt
• OR light brown, dark blue, or black classic-style trousers

On regular school days, middle and high school students may wear white or dark blue polo shirts with the school logo (short or long sleeves) instead of the white shirt, and the school sweatshirt instead of the blazer.

Warm Weather Modifications:

• Students may wear shorts instead of trousers or skirts
• Shorts must be light brown, dark blue, or black, solid-colored, of appropriate uniform length, and not be sports or beachwear

Skirts or shorts must not be shorter than the length of outstretched arms (i.e. must reach fingertips when arms are relaxed).

Grooming & Accessories:

• Small earrings are allowed
• Nails must be neat and short
• Neutral daytime makeup is permitted
• Students must wear indoor shoes – either flat indoor shoes or sandals with hard soles

Uniform Policy Enforcement:

• 1st and 2nd violations: written notice sent to parents
• 3rd and subsequent violations: parents will be asked to bring the correct uniform to school during lessons

Purchasing the Uniform

• Parents must buy the school uniform from the official supplier:
  • UAB “Unicorn Uniform”
    Online shop: https://www.unicornuniform.lt/mokykla/rinktis-pagal-mokykla
    Physical store: Aludarių g. 5-97, Vilnius
    Phone: +370 612 68787
• If a student’s uniform becomes worn out beyond repair, parents must ensure a new uniform is provided.

All personal items brought to school by students that are not for academic purposes must be kept in personal lockers or backpacks during lessons.

We recommend that students do not bring valuable personal items to school.

A list of prohibited items, products, or materials can be found HERE.

The school does not take responsibility for students’ personal belongings.

At the end of each day, all found items are collected and placed in the Lost and Found box.

Parents looking for lost belongings should check the Lost and Found box. To make it easier to identify items, we kindly ask that all student belongings be labeled (e.g., with the student’s name, a name sticker, etc.).

Please note that on the last Friday of every month, all unclaimed items in the Lost and Found boxes are donated to charity organizations.

We encourage you to speak with your children about taking responsibility for their belongings. The school administration and teachers are not responsible for students’ personal items.

Students may come to school using vehicles such as bicycles, which must be left in a designated area or room. Please note that the school is not responsible for the safety of personal vehicles left on school grounds.

Riding any type of vehicle during school hours is strictly prohibited.

The school territory is a closed area, meaning that students are not allowed to leave the school premises on their own without the permission of a responsible school staff member. Violation of this rule may result in temporary or permanent expulsion from the school.

Only students and staff may enter the school territory independently—access to the building is protected by entry codes and/or a card scanning system.

We strongly urge all members of the community not to share entry codes with third parties, including non-community members and younger students. Sharing this code poses a threat to the safety of your own child and others.

Please do not allow any unauthorized persons to enter the school territory—visitors are met and escorted by school staff. If any member of the school community notices an unaccompanied visitor, they must immediately notify the nearest member of the school administration.

The school is responsible for the child’s safety only during formal instructional hours and during after-school program hours (if the family has signed up for these services). When parents are present on school grounds or during community events, the responsibility for the child’s safety lies with the parents.

All students present on school grounds during school hours are covered by an accident insurance policy. If you would like to review the terms and conditions of the accident insurance contract, please contact the school administration.

The use of alcohol or narcotic substances is strictly prohibited. Any student, staff member, or other individual who violates this policy will be immediately suspended or permanently removed from the school.

The same rules of conduct apply throughout the entire school area.

The school regularly conducts fire safety and evacuation drills. During these drills, the school community learns how to act in case of an emergency until emergency services arrive and practices evacuating the school.

If a potential threat is reported (natural or human-made), staff are required to ensure the safety of the children and organize an evacuation to a designated safe area.

In the event of suspected danger or the arrival of emergency services (e.g., police, fire department), staff must follow their instructions, ensure student safety, and inform the responsible person (school head). All school employees follow Fire Safety Instructions, are familiar with occupational safety and health procedures, and are trained to administer first aid.

Queen Morta School follows an emergency management plan that outlines key procedures and staff actions in the event of a potential or actual emergency situation at school or beyond its premises.

At the beginning of the school year, all students and staff are introduced to the types of incidents and situations that could pose the greatest risks. In the event of an emergency, the school will inform parents of the situation via email.

In urgent cases or when email communication is not possible, the school will notify parents by phone.

Regardless of the situation, parents are advised to wait for an official message from the school, which will include details about the incident and any measures being taken to prevent or mitigate a crisis. This may include information about an alternative evacuation site, additional safety protocols, or other relevant actions.

At the beginning of each academic year, it is mandatory to submit an electronic medical certificate confirming that the child is fit to attend an educational institution. The medical certificate is valid for one year.

According to the Lithuanian hygiene norm, children who are ill and/or show symptoms of contagious diseases are not allowed to attend school.

• If a child has no fever and no other symptoms apart from clear nasal discharge, they may attend school. Yellow or green nasal discharge may indicate an infection—consultation with a doctor is required, and the child may return to school only with the doctor’s permission.
• If the child is coughing, they may attend school. However, if the cough is deep and harsh, a doctor’s consultation is necessary, and return is allowed only with the doctor’s clearance.
• If a child has a mild sore throat, they may attend school. If tonsils are swollen, white spots are visible, or swallowing is painful, a doctor’s visit is required.
• If a rash appears and its cause is known and non-contagious, the child may attend school. If the origin is unknown, the child must be seen by a doctor.
• If the child has a mild stomach ache with normal bowel movements, they may attend school. If they vomit, have a sharp headache, or diarrhea, the child must stay home until 24 hours have passed without symptoms.
• If the child has red eyes with discharge, they must remain at home until 48 hours have passed without symptoms.
• If the child vomits once in 24 hours but feels fine, they may attend school. If vomiting occurs more frequently, the child must remain at home until symptom-free for 24 hours.
• If the child’s temperature is above 37.5°C, they must stay home until fever-free for at least 24 hours.

If a child develops a fever or other concerning symptoms (pain, rash, vomiting, diarrhea, etc.) during the school day, parents will be contacted and must pick up the child within one hour of the call.

If a child becomes ill and will be absent, parents must inform the class teacher or mentor as soon as possible. The child may return to school only when fully recovered.

If the illness lasted longer than three days, a completed illness justification form must be submitted upon return. The parent must confirm that the child is fully healthy and able to participate in all school activities.

In the case of a confirmed contagious disease (COVID-19, flu, chickenpox, rotavirus, salmonella, head lice, meningococcal infection, etc.), parents must immediately inform the school administration to help prevent further spread and inform the community.

We place strong emphasis on the prevention of pediculosis (head lice). Although not dangerous, it spreads quickly. Children are periodically checked, especially after school breaks or prolonged absences, and in case of reported infections (with prior parental consent). Only by working together can we prevent its spread.

If a child is found to have head lice, parents must promptly pick up the child from school. The child may return only once completely lice-free.

All school teachers are trained in first aid, and first aid kits are available on school premises.
Staff strictly follow the guidelines and instructions provided during first aid training.

If a student becomes ill or is injured on school grounds, school staff immediately contact the parents.
In the event of a serious injury, teachers will first call medical services and then notify the parents.

After any accident, teachers complete an incident report and inform the school principal.

Parents must complete and/or update information about the student’s health conditions annually—this includes illnesses, allergies, medications, and any relevant medical circumstances the school must take into account.

All medications and EpiPen auto-injectors handed over by parents are stored in a secure location inaccessible to students. Medications must be in their original packaging and labeled with the student’s name. A doctor’s or parent’s note must accompany the medication, providing administration instructions and authorization to give the medication at school.

Before administering any over-the-counter medication (e.g., pain relief), the school will either ask for the parents’ direct consent or act based on prior written authorization.

Students may read school library books in recreational areas, in class, and/or at home.
Each student may borrow up to three books at a time for a maximum period of two weeks. Books are issued through the TAMO system to track which books have been borrowed and when. If a book is needed for longer than two weeks, the school librarian must be informed.

The borrowing and return of library books is monitored by the school librarian or a designated teacher, so students must always notify them when taking out or returning books.

Together with our students, we go on thematic field trips where children can apply what they’ve learned in the classroom in real-life settings. We explore not only Vilnius and Kaunas, but also travel throughout Lithuania and beyond. Museums, exhibitions, and various events are always integrated into our educational plans.

A key educational element of every trip is reflection—students reflect (in writing or verbally) after each outing, sharing where they went, what they saw, what they learned, what they found interesting and new, and how they applied their existing knowledge.

For thematic field trips, parents are asked to cover transportation and entrance ticket costs. Parents are informed about upcoming trips by email no later than three days in advance.

During trips, student behavior must align with the school’s code of conduct. Students must be familiar with and follow traffic safety rules. Violation of these rules may result in being prohibited from participating in future trips.

Students and teachers follow all necessary COVID-19 and other public health recommendations when attending off-campus events.

Once a year, we go on an annual trip. These trips are a mandatory part of the educational program and are not recreational, but educational in nature. Therefore, we aim for all students to participate.

The route, timing, duration, and intensity of the trip depend on the students’ age and the topics covered throughout the academic year.

The goals of the annual trip include deepening knowledge of our country, expanding understanding of natural and social sciences, fostering independence, and building teamwork skills.

The actual costs of organizing the trip (tickets, insurance, accommodation, meals, etc.) must be covered by the parents.

At school, birthdays are acknowledged during the class morning circle and/or group meeting with a friendly greeting (in primary school).

If a student wishes to distribute invitations to a birthday or other party in class, they must invite all classmates. If a student wants to invite only selected classmates, parents must organize the distribution of invitations outside of school.

Please do not bring birthday gifts to school.

If you wish to treat classmates on your birthday, the treats must meet healthy food requirements. We recommend offering fruit. Please remember that chocolate and chocolate products, nuts (due to students with allergies), energy and sugary drinks, and chips are prohibited at school.

Queen Morta School (legal entity code 303033784, registered address: Lukšinės g. 29, Vilnius) is the data controller of the personal data of students, their parents, and other third parties (such as emergency contacts, authorized persons, or other close individuals). Queen Morta School respects the privacy of both children and their guardians and protects the personal data provided to us or collected by us for the proper organization of education.

Personal data refers to any information relating to a living individual who is identified or identifiable. Separate pieces of information which, when combined, can also identify a person, are considered personal data.

Queen Morta School processes personal data in accordance with the laws of the Republic of Lithuania, the EU General Data Protection Regulation (Regulation (EU) 2016/679, hereinafter – the GDPR), and other applicable data protection legislation. For data protection matters, Queen Morta School can be contacted by email at dap@kmmokykla.lt or by phone at +370 630 07474.

Queen Morta School may engage data processors who can ensure the implementation of appropriate technical and organizational measures in a manner that meets the requirements of the GDPR and other relevant legislation, complies with the mandatory instructions of Queen Morta School as the data controller, and ensures the protection of the rights of data subjects.

Teachers and administrative staff of Queen Morta School, when carrying out their duties and processing personal data, adhere to confidentiality and fundamental data protection requirements, including:

• processing personal data accurately, fairly, transparently, and lawfully;
• collecting personal data only for clearly defined purposes and processing them in ways compatible with those purposes, using secure technical and organizational measures to protect the data from unauthorized or unlawful processing, accidental loss, destruction, damage, disclosure, or other unlawful actions;
• ensuring the accuracy of personal data (and updating it if necessary);
• ensuring that the collected personal data is adequate, relevant, and limited to what is necessary in relation to the purposes for which it is processed, and stored in a form that permits identification of data subjects only as long as necessary for those purposes.

Queen Morta School processes personal data based on the following legal grounds:

• Consent of the data subject (Article 6(1)(a) of the General Data Protection Regulation (GDPR));
• For the performance of a contract or to take steps at the request of the data subject prior to entering into a contract (Article 6(1)(b) GDPR);
• To comply with legal obligations applicable to Queen Morta School (Article 6(1)(c) GDPR);
• For the legitimate interests of Queen Morta School or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject (Article 6(1)(f) GDPR).

While organizing and conducting educational processes, Queen Morta School processes the following personal data of students, their parents, and other third parties (e.g., emergency contacts, authorized persons):

• For contract conclusion, execution, accounting, and invoicing: Parent’s name, surname, date of birth, address, phone number, email, tuition fee and amount, invoice number, student’s image and login data (e.g., password, password recovery data) for distance learning platforms.
  • Legal basis: contract performance and legal obligation.
• For student records and personal file management: Student’s name, surname, date of birth, personal ID code, photo, address, birth certificate/passport details, health certificate, parent’s name, surname, and emails.
  • Legal basis: contract performance and legal obligation.
• For academic records, performance evaluation, certificates, event participation, scholarship allocation, and extracurricular activity management: Student’s name, surname, date of birth, class, academic year, student file number, grades, activity titles, certificate details, parent’s name and surname.
  • Legal basis: contract performance and legal obligation.
• For health and safety purposes: Student’s name, surname, year of birth, allergy and medical condition data, diagnosis codes, doctor’s notes.
  • Legal basis: legal obligation (e.g., for health care and certificates) or consent if no legal obligation applies.
• For communication with parents: Parent’s name, surname, address, phone, email, workplace and position, student’s photos and videos.
  • Legal basis: contract performance and legitimate interest.
• For education funding/subsidy purposes: Student’s name, surname, date of birth, class, academic year, ethics/religion class preference, chosen foreign languages, special education needs.
  • Legal basis: contract performance and legal obligation.
• For inter-institutional cooperation and statistical reporting: Student’s name, surname, date of birth, class, academic year.
  • Legal basis: legal obligation and legitimate interest.
• To ensure student safety: Student’s name, surname, date of birth, class, phone number; names, relationship, and contacts of emergency contacts or authorized pickup persons.
  • Legal basis: contract performance and legitimate interest.
• For school meal arrangements: Student’s name, surname, date of birth, class, allergy data.
  • Legal basis: contract performance and consent.
• For student support team (child welfare team) operations: Student’s name, surname, date of birth, class, academic year, grades, evaluations and recommendations from external specialists.
  • Legal basis: contract performance and legitimate interest.
• For insurance processing in case of accidents: Student’s and parent’s contact information, student’s health information.
  • Legal basis: contract performance, legal obligation, and legitimate interest.
    For tuition discounts: Family financial documentation (e.g., annual income/tax returns, property declarations, registry statements).
  • Legal basis: consent.
• For school community building and publicity: Student’s image (photos, videos).
  • Legal basis: legitimate interest or consent (depending on context).
    For direct marketing: Parent’s name, surname, address, phone, email.
  • Legal basis: consent.

Personal data collected automatically or manually is processed and retained for the entire duration that the student is enrolled at Queen Morta School, and for an additional five (5) years after the completion of the educational process (i.e., after the termination of the contract).

For the purpose of direct marketing, personal data is retained for five (5) years from the date on which the data subject gave their consent to receive direct marketing communications.

Upon the expiration of these retention periods, personal data is destroyed (deleted), except for those data which, in accordance with applicable laws, must be transferred to state archives.

In the case where Queen Morta School grants a tuition discount to a student’s family, the financial documents submitted by the student’s parents to verify financial status are destroyed immediately after the decision is made. The completed discount application form is retained by the School for five (5) years from the date of the discount decision, after which it is also destroyed.

If the decision is made not to grant a discount, both the application form and any submitted supporting financial documents are immediately destroyed and not stored in any form.

Queen Morta School may transfer the personal data of students, their parents, and other third parties (such as emergency contacts, authorized persons, or close relatives) to its authorized data processors, who assist the school in fulfilling educational agreements and organizing/implementing the educational process. These processors include:

• Educational database software providers
• Database administration service providers
• Providers of extracurricular activity services
• Accounting service providers
• Cloud service providers
• Providers of school meal services

Student personal data may also be provided to public authorities or law enforcement agencies, such as municipalities or other governmental institutions, for the purposes of calculating state education subsidies (e.g., the “student basket”) and submitting statistical reports.

Queen Morta School does not transfer personal data to third countries (non-EEA/EU countries), unless it is required in specific cases. If such a transfer occurs (e.g., collaboration with a partner school in the USA or the administration of Cambridge exams), the data transfer must comply with all applicable legal requirements.

In cases where the European Commission has not issued an adequacy decision for the country receiving the data, Queen Morta School will rely on the Standard Contractual Clauses approved by the European Commission to lawfully transfer personal data outside the EEA/EU.

The school also implements appropriate technical and organizational measures to ensure the protection of all processed personal data against accidental or unlawful destruction, accidental loss, alteration, unauthorized disclosure or access, and all other unlawful forms of processing.

Queen Morta School, upon receiving your request to exercise the rights listed below, will provide information about the actions taken to address the request without undue delay, but no later than one month from the receipt of the request. If necessary, this period may be extended by two additional months. All information and actions taken to exercise your rights are provided free of charge, unless the request is clearly unfounded or excessive. “Your data” refers to both your own and your child’s personal data.

Right to Be Informed and Right of Access
You have the right to clear and transparent information about how your personal data is processed. You may request confirmation of whether Queen Morta School is processing your data and access details about such processing. This information is provided when data is collected (e.g. when filling in forms), in this Community Handbook, and other information notices.

To access your personal data and learn how it is processed, submit a written request to the school in person, by post, or electronically (ensuring identification). The request must be:

• Legible and in Lithuanian
• Include your name, surname, address, and contact details
• State the purpose of your request
• Be signed

Right to Rectification
You may request that Queen Morta School corrects inaccurate or incomplete personal data. Verification of the corrected data’s accuracy may be required.

Right to Erasure (“Right to Be Forgotten”)
You may request deletion of your data if:

• It is no longer necessary for the purposes collected
• You withdraw consent (if processing was based on it)
• You object to processing and no overriding legitimate grounds exist
• The data was unlawfully processed
• Deletion is required to comply with legal obligations

Note: Exceptions apply, for example, when processing is required for legal claims or compliance. These will be communicated if relevant.

Right to Restrict Processing
You can request restriction of your personal data if:

• You contest its accuracy (for verification)
• Processing is unlawful and you prefer restriction over deletion
• The data is no longer needed but required for legal claims
• You object to processing (while the school verifies any overriding grounds)

Restricted data will only be processed with your consent or for legal purposes.

Right to Data Portability
You may request to receive your personal data in a structured, commonly used, machine-readable format and transmit it to another controller, provided it was:

• Collected with consent or contract
• Processed by automated means

You may also request direct transmission to another controller, where technically feasible.

Right to Object
You can object to data processing based on public interest or the school’s legitimate interests, unless the school demonstrates compelling legitimate grounds that override your rights or is required for legal claims.

Right to Withdraw Consent
If your data is processed on the basis of your consent, you may withdraw it at any time. This does not affect prior lawful processing based on consent before withdrawal.

Right to Lodge a Complaint
If you believe your rights are violated, you may file a complaint with the State Data Protection Inspectorate:

• Address: L. Sapiegos g. 17, Vilnius, Lithuania
• Email: ada@ada.lt
• Website: https://vdai.lrv.lt/

Before filing a complaint, Queen Morta School encourages you to contact them to discuss any concerns so they may assist in resolving the issue.

To exercise any of the rights above, please contact Queen Morta School via:

• Email: info@kmmokykla.lt
• Postal Address: Lukšinės g. 29, Vilnius, Lithuania

Queen Morta School reserves the exclusive right to amend, supplement, or remove any part of these personal data processing provisions at any time, taking into account new school activities, functions, or changes in legal requirements. In the event of significant changes, we will notify you separately (via email or through a clear informational message on our website, depending on the scope and significance of the change).

We kindly ask you to review this information periodically to stay informed about any updates.